We realize that sometimes unforeseen events outside of a presenter’s control prevent them from presenting as scheduled. For example, a flight cancellation, medical condition, or family emergency may suddenly disrupt a presenter’s plans. The late cancellation and no show penalties may not be applied to presenters with sudden and unavoidable reasons for not attending the conference (medical issues, family emergencies, unforeseen travel problems, and similar situations outside of a presenter’s control).
We realize that in the cases of no shows, sometimes a presenter’s immediate problems cannot be communicated to the COA staff until after the scheduled presentation time has passed. We will be lenient for such situations if we receive some sort of explanation from the presenter, even if the message is sent after the presentation would have occurred. For other cases, where there is not a compelling reason and no notice was received, the no show penalty will be enforced.